Privacy Policy

Introduction

We are very delighted that you have shown interest in our services. Data protection is of particularly high priority for Pro Select. We are committed to protecting the confidentiality and privacy of the personal information entrusted to us.

In the processing of personal data, we comply with all applicable legal acts, including but not limited to Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) as well as the applicable national data protection legislation.

This Privacy Policy explains how we collect, use, process, store and protect your personal information.

Please read this Privacy Policy carefully before using our website or services. If you do not agree with its terms, please refrain from using our services.

 

  1. Personal Information We Collect

Pro Select collects and processes personal data in secure and highly confidential systems accessible only to authorized employees.

The personal data we collect may include, but is not limited to:

  • Name, address
  • Private and corporate email address
  • Phone number
  • Professional experience and career history
  • Education history
  • Resume / CV
  • Other contact details
  • Compliance documentation
  • References verifying qualifications and experience
  • Photograph
  • Links to publicly available professional profiles (e.g. LinkedIn, Xing)
  • Information available on corporate websites

We process candidate data in order to evaluate qualifications for positions actively applied for and to assess suitability for current or future employment opportunities that may be of professional interest.

 

  1. How We Collect Personal Information

We collect personal data through the following means:

  • Information provided directly by you when completing forms on our website
  • Communication via email, telephone or post
  • Participation in interviews, meetings, events or assessments
  • Interaction with our website or professional platforms
  • Submission of CVs, profiles or professional documentation

In addition, when you visit our website, we may automatically collect limited technical information such as IP address, browser type and version, pages visited and duration of visits.
This information is used strictly for statistical and analytical purposes and does not directly identify you as an individual.

 

  1. Purposes and Legal Basis for Processing

Pro Select processes personal data strictly within the scope of its core business activities as an HR consulting services provider.

Purposes of processing include:

  • Recruitment and candidate assessment
  • Maintaining a professional talent pool
  • Contacting candidates regarding current or future job opportunities
  • Providing HR consulting services to clients
  • Compliance with legal and regulatory obligations
  • Improving and developing our services

Legal basis for processing:

Depending on the specific processing activity, we rely on one or more of the following lawful bases under Article 6 GDPR:

  • Consent – where you voluntarily provide your personal data and explicitly agree to its processing for recruitment and related professional purposes
  • Legitimate interest – where processing is necessary for the operation of our recruitment business, provided that such interests are not overridden by your rights and freedoms
  • Contractual necessity – where processing is required to perform contractual obligations
  • Legal obligation – where processing is required to comply with applicable laws and regulations

For recruitment and candidate assessment activities, we primarily rely on consent, while certain operational, compliance and business-related processing activities may be based on legitimate interest, where appropriate.

 

  1. Consent

Where consent is required as the lawful basis for processing, we will request it through appropriate means, including online forms, email or other clear affirmative actions.

By submitting your personal data to Pro Select, you confirm that you have read and understood this Privacy Policy and that you consent to the processing of your personal data for recruitment and related professional purposes.

Any personal data provided will be used exclusively within Pro Select and will not be disclosed to third parties without your explicit consent, unless such disclosure is required or permitted by law.

Where consent is the lawful basis for processing, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal.

 

  1. Personal Data Security

Pro Select implements appropriate technical and organizational measures to safeguard personal data against unauthorized access, alteration, disclosure or destruction.

Personal data is stored in secure systems, protected by industry-standard security protocols and accessible only to authorized personnel who are bound by confidentiality obligations.

While we take all reasonable steps to protect your personal data, transmission of information via the internet is not entirely secure, and any transmission is undertaken at your own risk.

 

  1. Data Retention

Personal data is retained only for as long as it remains relevant and necessary for the purposes for which it was collected.

In particular, candidate personal data, including CVs and professional profiles, is retained for as long as it remains relevant for recruitment, executive search and future employment opportunities, including consideration for positions that may arise after the initial contact.

Personal data will be deleted or anonymized upon withdrawal of consent or upon request by the data subject, unless retention is required to comply with legal or regulatory obligations.

 

  1. Access to Your Personal Data

You have the right to request access to the personal data we hold about you by contacting us at GDPR@pro-select.eu.

Requests are generally processed free of charge; however, we reserve the right to charge a reasonable administrative fee for excessive, repetitive or manifestly unfounded requests.

  1. Sharing Personal Data with Third Parties

We may share personal data with trusted third parties solely for the purpose of delivering our services and fulfilling contractual or legal obligations.

Such third parties include:

  • Clients, for recruitment purposes, only after obtaining your explicit consent
  • Business partners and service providers supporting our operations (e.g. IT, telecommunications)
  • Professional advisers such as lawyers or auditors
  • Public authorities, where legally required

All third parties are contractually bound to ensure appropriate data protection and confidentiality.

We do not sell, trade or otherwise transfer personal data for commercial purposes.

 

  1. Your Rights

You have the following rights under GDPR:

  • Right to information and access
  • Right to rectification
  • Right to erasure (“right to be forgotten”)
  • Right to restriction of processing
  • Right to withdraw consent at any time
  • Right to object to processing based on legitimate interest
  • Right to data portability
  • Right not to be subject to automated decision-making

You also have the right to lodge a complaint with the competent supervisory authority:

Commission for Personal Data Protection (CPDP)
2 Prof. Tsvetan Lazarov Blvd., Sofia 1592
Tel: +359 (2) 91-53-518
Email: kzld@cpdp.bg

 

  1. International Data Transfers

Where personal data is transferred outside the European Union, such transfers will take place only to countries recognized by the European Commission as providing an adequate level of data protection or subject to appropriate safeguards.

 

  1. Links to Other Websites

This Privacy Policy applies exclusively to Pro Select. Our website may contain links to external websites, for which we are not responsible. Please review the privacy policies of those websites before providing any personal data.

 

  1. Changes to This Privacy Policy

Pro Select reserves the right to update or modify this Privacy Policy at any time. The most current version will always be available on our website.

Please review this Privacy Policy periodically.

Date of last revision: 01.01.2026

 

  1. Contact

If you have any questions, comments or requests regarding this Privacy Policy or the processing of your personal data, please contact us at:

GDPR@pro-select.eu

We will respond within one month in accordance with GDPR requirements.